Hall Hire - Terms and Conditions

UBLEY PARISH HALL

Licensed Premises

This is a non smoking venue

Ubley Parish Hall Management Committee

 (Registered as Charity No 267911)

 

STANDARD CONDITIONS OF HIRE

STANDING HIRE CHARGES

Contract Bookings :

Parish Rate ............................... £6.50 per hour

District Rate ............................. £7.50 per hour                                                                                                   

Casual Bookings :    

Booking Deposit....................... £25.00 

Parish Rate ............................... £13.50 per hour  

District Rate ............................. £16.50 per hour  

 Special Occasions i.e. Weddings please consult Booking Secretary

The booking deposit for Casual bookings will be deducted from the final invoice providing the Hall is left in a satisfactory condition. An additional charge of £90.00 shall be levied if the Hirer does not wish to clean the Hall after the function, or if not cleaned to satisfaction of Hall Management Committee.

Contract bookings shall be for quarterly periods with charges being invoiced quarterly in arrears. A minimum two week's written notice shall be provided by the Hirer for the cancellation of any particular session within a quarterly period; failure to do so will require the payment by the Hirer of a full quarterly charge.

Particular sessions in contract bookings may be subject to rearrangement by mutual agreement in order for the Hall to accommodate special events or functions which may arise. A minimum two week's written notice of such events or functions shall be provided by the Booking Secretary.

CAPACITY OF HALL & COMMUNITY ROOM - 240

Main Hall: The maximum number of persons permitted is restricted to 200 formal sitting and 150 seated at tables.

Community Room: Maximum number of persons permitted is 40.

Bar Lounge: Please note this is an adult room only.

The Hall must be vacated by 11.45pm Monday – Thursday, 00.30 Friday and Saturday, 

22.30pm Sunday for compliance with the requirements of the Premises Licence


CHAIRMAN  : 

STEVE BLANCHARD 

Birchcombe House, Frog Lane, Ubley, Bristol BS40 6PW

Tel : 01761 462468

SECRETARY :

HEATHER TINSLEY

Hillview, The Street, Ubley, Bristol BS40 6PA                                                             

DESIGNATED PREMISES SUPERVISOR: 

DEREK SOWDEN 

Yew Tree Cottage, The Street, Ubley, Bristol BS40 6PA

Tel : 01761 463292

HALL MOBILE : 07582 933283 (all enquires) 


 

The Hirer shall be responsible for the following

1) Familiarise themselves with the layout of the premises, with particular note to Designated FireDoors. And ensuring access to all exit doors is maintained throughout the duration of the function. When the heaters are in use, the ventilation fans must be used. 

Ensuring Emergency Exit Signs are illuminated (Switches located in Kitchen). 

Take all reasonable action to safeguard persons in the event of a fire and notifying the fire and rescue services.

2) The proper use and safe custody of Hall property and contents. All damages will be charged to the Hirer.

3) Setting out and putting away of tables, chairs etc. Trolleys must be used.  Do not drag equipment across wooden floors. DO NOT STACK BURGANDY CHAIRS MORE THAN 9 HIGH AND ENSURE CHAIRS ARE RETURNED TO STORE IN CORRECT POSITION.

DO NOT REMOVE PROJECTOR SCREEN FROM WALL.

The Hirer accepts that the following activities may be undertaken at their own risk: 

The movement of heavy equipment, such as stage, chairs or tables and the

use of ladders to undertake any maintenance or decoration in the hall.

4) Obtaining any special licences for events (e.g. gambling etc.) not covered by the Premises Licence.

5) Obtaining any special insurance for sporting activities or equipment (eg. children bouncy castle).

The Hall bears no responsibility for any liability arising from the use of equipment brought onto the premises by the Hirer.

6) Leaving the Hall in a clean and tidy condition. The hall floor must be swept by the Hirer after use. Any spillage should be mopped with damp mop only, no bleach or 

detergents or spirits should be used on the wooden  floors

7) Ensuring that all lights, gas heaters and water taps are turned off; windows and doors   are securely locked and keys returned to the Booking Secretary after the function.

8) Notifying the Booking Secretary of any accidents, (please complete accident book, see Hall folder which can be found in the kitchen). 

9) Notifying the Booking Secretary of any damage or loss and paying all resultant costs.

10) Ensuring that no chalk or talc is used on the Hall floor. Discourage the wearing of  shoes with less than ½ inch diameter heels.  

11) Public Functions: For compliance with the requirements of the Premises Licence the Hirer shall nominate on a Nomination Form available from the Booking Secretary persons over 21 years of age who shall be identified as 'Attendants' and who shall remain on the premises at all times during the function. Such Attendants shall be familiar with the emergency equipment and evacuation procedures. Two Attendants are required for functions with up to 100 people and one additional Attendant is required for functions with up to 200 people. All Attendants must be identifiable as such.

12) The use of naked flames is not permissible.

13) NO HARD SPORTS BALLS, and NO fixings are to be made with any type of STICKY TAPE, STAPLES, DRAWING PINS or NAILS etc to the FLOOR, WOODWORK or PLASTERED SURFACES.  The use of 'Blu-Tack' is permitted on wood surfaces

A FIRST AID BOX IS KEPT IN THE KITCHEN, if used, please inform Booking Secretary so that it may be replenished

CHILDREN ARE NOT PERMITTED IN THE KITCHENS

A PAYPHONE IS LOCATED IN THE FOYER

H & S, Fire, and Equipment information available in Hall folder which can be found in the kitchen


APPLICATION FOR HIRE 

Agreement / Hall Booking Forms are available from the Booking Secretary from whom all keys are available:

Mrs Muriel Cole, Rectory Cottage, The Street, Ubley, Bristol.  BS40 6PN

Tel : 01761 462275

 

EQUIPMENT INCLUDED IN HIRE CHARGE FOR HALL

Six burner gas cooker with oven

Domestic double electric oven

24 x 8 place tables 1830mm (72) x 760mm (30)

8 tables 760mm (30) x  760mm (30)

151 chairs (101 burgundy, 50 Grey)

Staging – please inform Booking Secretary if you which to use 

             (9 sections of 2m x 1m which can be used in various ways)

 

EQUIPMENT AVAILABLE FOR HIRE (not included in hire charge for hall)

The following chine, cutlery and glasses are available for hire (please indicate                  requirements on Hall Booking Form):

 

150 cups and saucers120 Wine Glasses

150 tea plates120 Tumblers

150 soup bowls

150 dinner platesHire charge up to 120

150 dessert bowls£10.00 per type

150 stainless steel knives

150 stainless steel forks80 Champagne Flutes

150 stainless steel spoons£10.00 

 

Hire charges up to 100  =  

£25.00 (includes dishwasher use)All breakages shall be charged.  

100+ additional £10.00.

 

BAR

The bar is voluntarily managed and operated by Members of Ubley Parish Hall Management Committee assisted by volunteers from the local community. A Bar Booking Form is available from the Booking Secretary and should be returned with the Hall Booking Form.

AMENITY AREA TO REAR OF HALL IS NOT INCLUDED IN THIS AGREEMENT.

 

November 2011 (17)